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Congratulations! You’ve researched hiring companies and found a job posting that excites you. The next step is crucial—applying for the job. While it might seem straightforward, applying effectively can make a significant difference in landing that coveted interview. Here’s a comprehensive guide to ensure your application stands out from the crowd.

1. Understand the Job Description

Before you even start filling out the application, take the time to thoroughly read the job description. Understanding these details will help you tailor your application to align with what the employer is looking for.

Look for:

Key responsibilities
Required qualifications or skills
Information on company culture, policies and practices
Specific instructions for applying

2. Tailor Your Resume and Cover Letter

Even though you have a well-crafted resume, it’s essential to customize it for each job application. Emphasize the experiences and skills that directly relate to the job. Your cover letter should also be tailored to the specific job. Use it to tell your story—why you’re passionate about the role, how your background fits, and what you can bring to the company. Be concise and ensure your enthusiasm shines through.

3. Gather Required Documents

Many job applications require additional documents such as transcripts, portfolios, or writing samples. Make sure you have these ready to go. Organize them in a way that’s easy to access so you can upload them without any hassle.

4. Follow the Application Instructions

This might seem obvious, but it’s crucial. Employers often include specific instructions in the job posting, such as subject line formatting, or where to send your application. Following these instructions to the letter shows that you’re detail-oriented and can follow directions—both critical traits for any job.

5. Complete All Fields in the Application

If the application is online, fill out all required fields thoroughly. Don’t leave any sections blank unless they are explicitly marked as optional. For questions that don’t apply to you, consider using “N/A” (Not Applicable) rather than leaving the space empty.

6. Proofread

Before hitting “submit,” review your application for any errors. Typos and grammatical mistakes can create a negative impression. It’s often helpful to have someone else review your materials as well—a fresh set of eyes can catch mistakes you might have missed.

7. Submit Before the Deadline

Procrastination can be costly. Aim to submit your application well before the deadline. This not only shows your enthusiasm but also ensures you’re not rushing through the process at the last minute.

8. Track Your Applications

Create a spreadsheet or use a job application tracking tool to monitor the status of each job application. Include details such as the company name, position applied for, application submission date, and any follow-up actions taken. This helps you stay organized and ensures you don’t miss any deadlines or opportunities to follow up effectively. Here is an example of a great tracking spreadsheet.

By tracking your applications, you can also assess your progress and prioritize where to focus your efforts. It’s a proactive approach that demonstrates your commitment to each application and helps you manage multiple opportunities efficiently.

9. Follow Up

After you’ve submitted your application, it’s a good idea to follow up with a polite email if you haven’t heard back within a week or two. This can reaffirm your interest in the position and keep you on the employer’s radar.

10. Prepare for the Interview

Once your application is in, start preparing for potential interviews. Being ready for the next phase can give you a significant advantage.

Research the company
Practice common interview questions
Prepare your responses with stories that demonstrate the skills/traits needed for the position

Final Thoughts

If you need extra help with your cover letter or resume, schedule an appointment with your career coach for more specific feedback and help related to your major and the position you are applying for! You can also email your resume to resumereviews@careers.utah.edu, for resume feedback and advice.

Applying for a job is more than just submitting a resume and waiting. It’s an opportunity to present yourself as the best candidate for the role. By carefully tailoring your application, following instructions, and preparing for the next steps, you can increase your chances of landing the job. Good luck!